Sees the real cost and status at every branch
Every figure traces back to the booking, the car and the ledger entry behind it
Complete rental business management
Run your rental businessmore simply, in one system
Leads, the queue, bookings, contracts, handovers and finance joined up, so the team works from one set of facts — with permissions, approvals and an audit trail built in from the start.
- Tenant isolation
- Booking integrity
- Audit-ready
Today's queue, as an example
IllustrationPickups today8
Returns today5
Available12
TimeVehicle / referenceStatus
Toyota Yaris AtivBK-2569-0148Confirmed
Honda CityBK-2569-0151Handed over
Isuzu D-MaxBK-2569-0139Return due
Lock checkedno overlapping times
Return in 28 minutesthe return team is ready
One operation, clear views
Different jobs, one set of facts
Each role sees only what it needs, with a route back to the record behind it — not a dashboard of numbers floating free.
Lead to quotation without retyping
Order the work, follow the SLA, and keep the customer's history on one timeline
Knows which car to prepare, deliver or collect
Checklists, documents, evidence and job status all tied to the booking
Get only what the job requires
A portal scoped to their permissions, with e-POD and GPS only while consent is given
Complete feature map
Every function a rental business needs, on one page
From the first customer enquiry to closing and reconciling the rental, every module shares the same source records, permissions, statuses, and auditable history.
18 core work areas3 languages: ไทย · EN · ລາວ1 shared source of truth
Overview and work queues
Dashboard, Calendar, and Queue Board
See vehicles, bookings, pick-ups, returns, and actionable work using only the records each user is allowed to access.
- Metrics linked to source records
- Fleet calendar and pick-up/return schedule
- Work queues, summary reports, and what is still open today
Sales and customer relations
CRM, Inbox, and Quotes
Capture leads, activities, owners, and multiple quote versions before converting the opportunity into a booking.
- Lead pipeline and activity timeline
- Quote versions, pricing, and discounts
- Follow-ups and customer context in one place
Customer messaging
Omnichannel inbox and storefront chat
LINE, Facebook, in-app chat, and public chat links arrive in one inbox, with a reusable answer library and clear ownership of each conversation.
- One inbox across every channel, with status and assignee
- FAQ library and automatic replies outside business hours
- Internal notes kept separate from what the customer sees
Booking core
Availability, Locks, and Booking
Find available vehicles, create expiring holds, and confirm bookings with database-level overlap protection.
- Fixed/floating fleet and buffer time
- Expiring LC converted atomically to a booking
- Add-on pricing, sales channel, and approval before confirming
Pricing and promotions
Rate rules, coupons, and loyalty points
Price by season, holiday, customer group, and delivery zone, with coupons and loyalty points whose history can always be traced.
- Rules by weekday, date range, customer group, and sales channel
- Delivery zones, public holidays, and exchange rates
- Scoped coupons with caps, and loyalty points with full history
Fleet and pricing
Fleet, Rate Plans, and CSV Import
Manage models, individual vehicles, owners, rental rates, documents, and readiness across multiple branches.
- Models, registration, odometer, fuel, and status
- Rate rules by period, customer, and channel
- Validated file → Preview → Commit vehicle import
Customer records
Customers, KYC, and Private Files
Keep profiles, rental history, consent, and important documents together while separating sensitive data.
- Individual and business customers
- KYC, blacklist, and consent history
- Private Storage with scan gate and signed URLs
Handover and return
Contracts, Inspection, and Return
Generate Thai contract PDFs, retain revision evidence, and atomically close returns with their charges.
- Contract templates, source hash, and private PDFs
- Handover/return checklists and internal signatures
- Damage, late fees, and batch document printing
Finance and documents
Payments, Deposits, and Reconciliation
Separate booking deposits, security deposits, income, refunds, and accounting records with approval controls.
- Manual cash, transfer, and PromptPay entries
- Invoice, receipt, and credit-note PDFs
- Bank statement matching and maker-checker
Thai tax and documents
Withholding tax, tax invoices, and numbering
Thai paperwork end to end: withholding tax certificates, tax invoices, and document numbers that run per series and period without gaps.
- Withholding tax certificates showing the base and rate applied
- Tax invoices, receipts, and credit notes as PDF files
- Document numbers per kind and period, never reused or skipped
Field operations
Driver, GPS, Maintenance, and Accident
Assign drivers, track progress, and manage maintenance or accidents without exposing unnecessary data.
- Offline queue with idempotent replay
- Consent-scoped GPS and e-POD
- Work orders, downtime, and availability blocks
Maintenance and accidents
Work orders, service plans, and insurance claims
Plan servicing by odometer or interval, control repair work, and follow an insurance claim to the end; a vehicle in the workshop leaves the availability pool on its own.
- Service plans by odometer or interval, with what is now due
- Work orders with parts, labour, vendor, and downtime
- Accident records, damage, and insurance claim status
Vehicle owners and team
Partners, Commission, and Payroll
Give owners a scoped view, calculate revenue share, and manage commissions or payroll with role-based access.
- Partner portal for vehicles, revenue, and statements
- Commission rules and calculation snapshots
- Availability links for partners, and vehicle sharing between shops
People and time
Shifts, attendance, leave, and payroll
Roster shifts, clock in by QR at approved points, approve leave, score KPIs, and close payroll with payslips each employee can open themselves.
- Shift rosters, QR clock in and out, and approved time corrections
- Leave requests, remaining entitlement, and KPI rounds
- Payroll runs, payslips, and an employee self-service view
Online storefront
Storefront, Customer Portal, and Domain
Offer customer search and booking, booking tracking, and store-specific domain options.
- Vehicle search, details, checkout, and booking status
- Path, subdomain, and ownership-verified custom domain
- Customer portal isolated from back-office records
Automation
Automation, Integration Health, and AI
Run duplicate-safe background work with provider status and a permission-aware read-only assistant.
- Outbox, quiet hours, daily limits, and retry
- Signed outbound webhooks and a REST API for other systems
- Read-only AI usage telemetry without content storage
Organization and security
Multi-tenant, Permission, and Audit
Support multiple companies, branches, and roles with authorization enforced by both the server and database.
- RBAC, scope, RLS, and tenant isolation
- Plan entitlement, workspace preference, and th/en/lo
- Audit trail, two-factor authentication, and Super Admin control
PDPA and governance
Data subject requests, consent, and retention
Take access and deletion requests under Thailand's PDPA, verify the requester before acting, track the deadline, and let retention policy do its own work.
- Access, correction, and deletion requests with response deadlines
- Identity verification before any export or deletion
- Consent history and automatic purging of expired data
Built for Thailand
Built to fit Thai paperwork and Thai law
Not a foreign system with translated screens, but one designed around the document cycles, taxes and timezone a Thai business actually works in.
Thai tax documents, not adapted ones
Withholding tax certificates, tax invoices and document numbers that run by the tax year — designed around Thai accounting from the start.
PDPA lives in the workflow
Access and deletion requests have an owner, a due date, and an identity check before any data leaves — not just a policy page on a website.
Thai, English and Lao come with it
All three are already in the product — for shops with staff or customers across the border, with no translation round to wait for.
The working day is counted in Thai time
Shifts, clock-ins and day boundaries all use Asia/Bangkok, so work after midnight does not land on the wrong day.
Getting started
Start without stopping work
Bring the old data over first and switch parts on one at a time. You need not wait for every module before you start selling.
01
Bring your existing files across
Import cars and customers from CSV. The file is checked and the result shown to you before anything is saved, with problem rows pointed out line by line.
02
Set up the shop and its permissions
Create companies, branches and user roles, then grant permissions right down to a branch or an individual assigned record.
03
Open the online storefront
Start on a link under the platform's domain straight away, and move to your own domain when you are ready.
04
Raise and follow issues in the system
Anything you report gets a number, a status and an owner, followed from the settings page rather than hunted for in a chat.
Lead to return
Every step hands on to the next, without losing the context
The statuses that matter are governed by business rules and a change history, so the team knows what comes next and why.
- 01
Take the lead
Bring the channels together and name who owns it
- 02
Quote
Work out the rate, VAT, discounts and extras
- 03
Hold
Reserve the inventory temporarily, with an expiry
- 04
Confirm
Turn the hold into a booking, atomically
- 05
Hand over
Contract, inspection and evidence, all present
- 06
Return and close
Charges, the deposit and an auditable ledger
Built for real rental work
Closing the gaps rental businesses fall through most often
Availability & LC lock
Double bookings refused at the database
The time window, the buffer and the vehicle's status are checked before a hold becomes a booking, all inside one transaction.
CRM timeline
The customer's context does not fall between teams
The lead, the messages, the quote, the booking, the payment and the notes all sit on one timeline.
Paperless operation
The evidence is complete before the car leaves
The inspection checklist, photographs, signature, OTP, time and who did it all carry their metadata.
Finance integrity
Every amount has an origin and a way back
Deposits, security money, income, refunds, expenses and adjustments are kept apart, and history is never overwritten.
BookingChargePaymentLedger
Trust is infrastructure
Security does not begin after you open
Each shop's data is separated at the database layer, not at the screen. If the application code slips, the database still refuses.
- Row-level separation on every tableOn for all 163 of 163 tables. Not one is exempt.
- Permissions split by task and by scopeView, create, edit, approve, refund and sensitive data are separate rights, down to branch level.
- Two-factor authenticationPlatform administrator accounts must pass 2FA before the console opens, enforced in the web layer and in the database alike.
- PDPA lives in the workflowConsent, retention, export and deletion requests each carry a status and a deadline you can audit.
- 1,035 tests over the business rulesA database-level suite runs before every release, covering double bookings, permissions and money.
FAQ
Questions worth asking before you move systems
What does it cost, and how many plans are there?
There is one plan at ฿9,999 a year with every function in the system. No smaller or larger edition, no add-ons, and no limit on companies, branches or cars (up to 10,000 user accounts per shop). VAT is not included.
How long is the free trial, and what happens when it ends?
30 days free, with every function available exactly as for a paying customer. The dashboard counts the days down throughout. At the end you pay yearly to carry on, and everything you saved during the trial is still there.
Does it support several companies and branches?
Yes: tenant → company → branch, with permissions grantable at tenant, company or branch level, or only over the records someone is assigned.
How are double bookings prevented?
Availability locks expire, and confirming a booking goes through a transaction with conflict protection in the database. It does not rely on hiding a button on screen.
Can it connect to payments, LINE or GPS?
The connection points are in the system, but switching one on needs an account and credentials the shop registers itself. We help with the setup, and the screen always shows the true connection state: if it is not connected, it says so, rather than looking as though it works.
Will it invent flattering numbers when there is no data?
No. Every page shows only records that exist and that this user may see. Where there is nothing, it says so. Every dashboard figure can be clicked back to the records behind it. The screenshots on this website are illustrations, not any shop's data.
We use Excel today. Can we bring the data across?
Yes. There is a CSV importer for cars and customers that checks the file and shows you the result before saving. Badly formed rows are pointed out one by one with the reason, rather than the whole file being refused.
If we leave one day, can we get our data back?
Yes. Everything sits in a standard PostgreSQL database, not a format peculiar to this system. It can be exported to files, and there is a per-person PDPA export process in the product as well.
How many branches, and how fine-grained are the permissions?
Structurally there is no branch limit. It divides into shop → company → branch, and rights can be granted at any of those levels or over only the records someone is assigned — checked again in the database, not merely hidden from a menu.
Can drivers use it where the signal is poor?
Yes. The driver screens keep status changes on the device while offline and resend them when the connection returns. The resend is designed so that sending several times cannot produce duplicates.
Where is the data kept, and who can reach it?
You choose: a cloud provider, or your own server. Every table has row-level access control on, platform administrators must pass two-factor authentication before the console opens, and significant actions are recorded for later audit.
Start with your real workflow
Start from the work your shop does every day
The demo uses your own enquiry, booking, handover and return, so the team sees one picture before deciding — and we say plainly which parts are ready and which need setting up.
Talk to the team directly sales@aihubincome.com